> ## Documentation Index
> Fetch the complete documentation index at: https://anyschool.ai/docs/llms.txt
> Use this file to discover all available pages before exploring further.

# Form builder and submissions

> Design fields, configure publishing settings, and review responses in the form builder. Submissions are tracked alongside each form for easy follow-up.

The form builder is where you design a form’s fields, configure form settings (including publishing), and review submissions.

## What this screen is for

* Build the questions and layout for a form.
* Save changes safely while editing.
* Publish a public form link when allowed.
* Review submitted responses.

## What you can see

### Top bar

* **Back to forms** navigation.
* The form title (or **Untitled Form** if not set).
* A status line showing **Unsaved changes** or **All changes saved**.
* Tabs for **Form Builder** and **View Submissions**.
* **Settings** opens the form settings panel.
* **Save Form** stores the current builder state.

### Builder tab

* A live preview area showing the form title, description, and fields.
* An **Add Field** menu grouped into:
  * **Input Fields**
  * **Selection Fields**
  * **Layout Fields**
  * **Excursion Fields** (when available)
* Some field types may be disabled if they cannot be added to the current form.
* Each field appears as a card you can select, reorder using the **Reorder field** handle, and delete using **Delete field**.
* When no fields exist yet, you see **No fields yet** with guidance to add the first field.

### Settings panel

The settings panel is titled **Form Settings** and includes:

* **Title**
* **Description**
* **Form type** (with helper text explaining how types behave)
* **Linked excursion** (when relevant), including a **None** option
* **Submit Button** label text
* **Success Message** text
* A **Published** switch with the note **Published forms can be opened by anyone with the link.**
* When published, a read-only **public URL** field with a **Copy** action
* A **Submission notifications** switch, with user selection when notifications are enabled
* A reminder to use **Save Form** to persist settings changes

### Submissions tab

* A **Submissions** section with a count badge.
* A searchable submissions grid.
* Keyboard shortcut hints for grid navigation where supported.

## Common actions

### Add and arrange fields

Use **Add Field** to insert a new field, then select the field card to edit settings in the right panel.

Drag fields to reorder them.

### Save your work

Use **Save Form** after meaningful edits. The header status line confirms whether everything is saved.

### Publish for public access

In settings, turn on **Published** when the form is ready, then copy the public link for distribution.

If your role cannot publish forms, publishing changes may be rejected when saving even though the controls are visible.

### Notify staff about submissions

In settings, turn on **Submission notifications** when selected workspace users should be notified every time the form receives a submission.

When notifications are enabled, choose one or more active workspace users with email addresses. Saving is blocked if no users are selected, or if selected users are inactive or do not have an email address.

Submission notifications can be sent for public form submissions, parent permission responses, and post-excursion survey responses that use the configured form.

### Review responses

Open **View Submissions** to load and browse responses. The builder may prefetch submissions when you focus the tab to make switching faster.

## Empty, loading, and error states

* If the form cannot load, you see **Failed to load form** with a message.
* Submissions show **Loading submissions...** while fetching.
* If submissions cannot load, you see **Failed to load form submissions** with a message.
* If there are no submissions yet, you see **No submissions have been received yet.**

## Permissions and read-only behaviour

Saving the form requires permission to manage forms. Publishing changes additionally requires permission to publish forms for the workspace.

## Tips

* Save after adding several fields so you do not lose work.
* Use the settings panel to keep submit button and success message wording parent-friendly.
* Enable submission notifications for forms that need prompt staff follow-up.
* Use submissions search when diagnosing missing or unexpected responses.