> ## Documentation Index
> Fetch the complete documentation index at: https://anyschool.ai/docs/llms.txt
> Use this file to discover all available pages before exploring further.

# Vendors

> Maintain a directory of external providers including transport, accommodation, activity operators, and catering services your school works with.

The Vendors page helps you keep a directory of external providers your school works with. Vendors may include transport providers, accommodation providers, activity operators, catering services, and other organisations.

## What You Can Do

* View all vendors in your workspace.
* Create a new vendor record.
* Edit vendor information when details change.
* Assign an internal responsible staff member.
* Store primary contact information.
* Record location-related details for a vendor.
* Keep provider information available for excursion planning and staff reference.
* Review vendor records before using them in planning.

## Common Workflows

### Add a new provider

Create a vendor record when your school starts working with a new organisation or service provider.

### Update contact details

Edit the vendor when phone numbers, email addresses, contacts, responsible staff, or location information changes.

### Follow up expiring documents

Assign responsible staff for vendors whose documents need active follow-up. Workspace admins, managers, and the vendor's responsible staff member receive reminders when vendor documents are approaching expiry.

### Prepare for excursion planning

Check vendor records before confirming bookings, transport, accommodation, or other services.

## Detailed guides

* [Vendors list](vendors-list)
* [Vendor panel (details and documents)](vendor-details-modal)

## Tips

* Use the official provider name where possible.
* Keep contact details clear so staff know who to reach out to.
* Keep responsible staff current when vendor ownership changes.
* Review vendor records periodically to remove outdated information.